How to generate Reports in Peachtree

Overview:

‘These are the summarized form of all transactions of business transactions here you can check all types of statements which mentioned below’

You can select reports from menu bar

You can select all types of reports such as financial statements, account payable, account receivables, payrolls, and general ledger etc.

If you click on the financial statements then following window will open

Here you can select any financial statement by click on income statement

Credit Memo & Vendor credit memo

Overview:

‘Whenever customer return goods because of some reasons then you will record following changing in this window’

We do this task step wise

Step 1:

First you will select the customer from particular option.

Step 2(Apply to Invoice No.):

After selecting the particular customer following tab will open which mentioned below, here after selecting the invoice no, return item will be recorded in this tab.

Step 3(Apply to sale invoice):

Whenever you sale goods to customer without sale invoice then in this case you will record data in this tab.

Vendor credit memo:

Overview:

‘Whenever you purchase goods from vendor and return due to some reasons then you will record following changes in this tab’

Step 1:

First you will select the vendor from vendor option

There are two types of tab

1.      Apply to invoice tab

2.      Apply to purchase

When you purchase good on purchase order, invoice and you want to return goods due to some reasons then you will use apply to invoice tab otherwise data will be record in apply to purchase 

Payments in peachtree

Overview:

This option is use when you need to pay against purchases or expenses. While during recording expenses you need to choose/ select particular expenses account for example during recording salaries expense you will need to select salaries expense account which you had recorded in chart of accounts.

Step 1:

First you will select payment option from task menu, a window will open which discuss below.

Step 2:

Vendor ID:

First you will select the vendor from which you had purchased goods from Vendor ID.

Date:

Here you will record the date on which payment to vendor occur.

Pay to the Order of:

Here descriptions are recorded according to particular expense for example if u pay the salaries then you will record here salaries expense.

GL Account:

In chart of account you recorded all accounts such as expenses, assets, depreciations etc.

Here you will select particular account of expense or other payment. For example for salaries payment you will select salaries expanse account.

Check Number:

You will type the number of check which is given to vendor against payments

Memo:

Memo means a written document which contains the information according to payments.

There are two tabs in this window

1.      Apply to purchases

2.      Apply to Invoice

Apply to purchases Tab:

In this tab you will enter those payments which are occur due to expenses such as salaries, wages etc.

Apply to Invoice:

Here you will record those payments which occur due to invoices of purchases. First click on Vendor ID option and select particular vendor.

 After selecting the vendor you will check the pay box.

Discount Account:

Peachtree also provide discount account option. Whenever you received discount against term or against payments before the due date. At this situation you simply select discount receive from the option mentioned below.

Note: If you already recorded the invoice of related vendor. Then this tab is edited during selecting the vendor. So for learning purpose if this tab is not edited then you first need to prepare a purchase invoice. 

Purchases/ receipts inventory

Overview:

When company received inventories then you need to record purchase receipts. Note purchase goods directly or through maintaining purchase order. If company directly purchases then you will use ‘apply to purchase’ tab and if company purchase though purchase order then you will use ‘apply to purchase order’ tab.

Step 1:

First you will click on task option from menu bar and select purchase/receipts inventory. A window will appear which mention below

Step 2:

Select or maintain vendor:

When window appear you first select customer or maintain new customer from vendor ID. If customer does not exist already then you need to prepare vendor first from maintaining vendor account window you can open this window with different method some mention below

·        First double click on vendor ID box

·        OR when cursor in Vendor ID box by pressing Enter key.

1.      Apply to purchase order Tab:

When you select the already customer and type particular purchase order no. then Apply to sale tab will automatically edited.

First you need to select purcahse order number from the PO option.

 

Record Items:

After edited this tab you will write the amount of receipts goods in receipts option.Goods may receipt according to purchase order tab or more from it, In this case these changing apply on other tab name as ‘Apply to purchase Tab’.

2.      Apply to purchases Tab:

In this tab you will record those receipts which receive other then purcahse order. For example your company issue purchase order on start on the month after this it purchase good on urgently bases with out issueing purchase order, In this case you will need to use this tab.

Purchase Order

Overview:

Purchase order is maintain when you want to purchase raw material inventory from vendor. Some time company purchase goods with out preparing purchase order, so you should not need to record purchase order you will directly apply purchase item with amount and unit price in purchase receipts.

NOTE: If you already does not maintain account payable account before starting this process then first maintain account payable account from Chart of accounts.

We done this process step wise

Step 1:

First you will click on task option from menu bar and select purchase order. A window will appear which mention below

Step 2:

Select or maintain vendor:

When window appear you first select customer or maintain new customer from vendor ID. If customer does not exist already then you need to prepare vendor first from maintaining vendor account window you can open this window with different method some mention below

·         First double click on vendor ID box

·         OR when cursor in Vendor ID box by pressing Enter key.

Step 3:

Date:

After selection of particular vendor knows you will select the date from related box. Remember you will write the date on which you prepare purchase order.

Step 4:

Address and purchase order number:

In this step you will type the vendor address and mention purchase order number.

Step 5:

Term:

Here you will change the discount term which you settle with particular vendor example of term is mention in picture,

Step 6:

Record date:

Here in this step you will record date related to purchases in Quantity, item, description and unit price etc.

After entering date you need to save the purchase order from save option or by pressing (Alt + S) keys to save.